What Is a Secure Data Room?

A secure data room is an online tool that allows for easy and quick uploading of files to be viewed, shared, and downloaded by authorized recipients. It is used by companies to share important documents to a large number of stakeholders in order to conduct due diligence in compliance, litigation, corporate transactions and raise funds. Secure data rooms provide more options than tools like Google Drive or Dropbox that protect confidential business information from any unauthorized access.

Cloud-based secure datarooms typically include bulk-uploads that can be uploaded using drag-and-drop, a powerful full-text search feature, a number-coded list of all uploaded documents, and dynamic watermarking that connects the name of the authorized user to all printed or viewed images. Advanced systems, like CapLinked, include additional functionality to ensure data privacy. FileProtect, a proprietary DRM from CapLinked is a blackout tool that hides sensitive areas of a document in a “fence-view” to stop screen shots.

Although a secure data space can be more expensive than tools such as Google Drive or Dropbox, the cost of using a standard file-sharing platform for sharing confidential business information could be significantly higher. The risk of stealing confidential information can be enormous and can result in lawsuits, fines and loss of brand reputation. A secure data room that is well-equipped provides a professional first impression and can decide the success or failure of the terms of a deal. Schedule a demo with a live person to find out more about how a secure and safe dataroom can assist you in meeting your requirements.

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